My Worksheet Notes

Focused Work – Worksheet Notes

PART ONE: WHAT IS DEEP WORK?

Write out all the tasks you routinely perform as part of your job. (General categories are fine: meetings, emails, site visits, designing, etc.)
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Copy the list above and mark a “D” next to all of the activities that would benefit from deep work.
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PART TWO: HOW MUCH DEEP WORK?

Write down how many hours per week you think you spend on the “deep work” tasks you wrote down above. Estimate if you need to. You might consider actually tracking this time for a week using a tool like RescueTime to get more precise answers.
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What is the ratio of this number compared to your total working hours? (e.g. If you said 15 hours and you work 45 hours per week, the ratio is 1:3, deep-to-shallow.)
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PART THREE: WHEN TO WORK DEEPLY

How will you fit in deep work into your schedule? You can either set aside routine chunks (e.g. mornings 9am-12pm) or adopt an ad-hoc schedule that you create anew each week (or day) depending on your varying commitments. Write down your strategy you plan to use below. Now is also a good time to put these into your calendar as reminders or whichever productivity system you use. Don’t just leave it on this paper to be forgotten later!
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PART FOUR: HOW TO COUNT DEEP WORK

After finishing your first day of deep work, return to this question and repeat the exercise above. If you can’t remember exactly, do your best to estimate.
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PART FIVE: ADJUSTING DEEP WORK

What problems are you experiencing with deep work? Write them out below and accompany them with potential solutions, be them focused on your goal, external obstacles, or internal issues.
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Focused Life – Worksheet Notes

PART ONE: DIGITAL DECLUTTER

List the technologies you use in your personal life and label each as optional, mandatory, or mixed:
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For each of your mixed technologies specify rules that enable you to maintain the high-value activities with that technology while minimizing the low-value distractions:
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List your plan to lowdown the technologies you labelled “optional”:
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PART TWO: REPLACING DISTRACTION

What needs did your previous digital habits serve that might get unfulfilled without them? Write these down below and come up with at least constructive high quality alternatives for each.
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What are some alternatives you can use with your new time? (Hint: Don’t just pick effortful mental activities. Include a variety of social, physical, mental and entertaining options.)
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PART THREE: REINTEGRATING DIGITAL DEVICES

Which activities show overwhelming benefit, so that you intend to resume them after the month finishes? For each, explain how you’ll create constraints so that you won’t fall back into a pattern of mindless consumption.
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Focused Mind – Worksheet Notes

PART ONE: PICKING YOUR PROJECT

What have you always wanted to MAKE or BUILD but haven’t been able to focus on before?
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Which pursuit from above are you most excited about. Pick one to work on.
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Limit the scope of your project to something you can definitely accomplish in the next month. You can do this by hours (4 hours per week), by output (one painting, every Sunday) or by topic (master the basic travel vocabulary in Spanish).
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PART TWO: CHOOSE YOUR APPROACH

What materials, resources, locations or instruction do you need to do your project? List it out and organize it all in advance.
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When will you work on your project? Try to plan a consistent time that’s unlikely to get bumped by other, higher-priority items.
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What is the concrete manifestation of your newly acquired skill? Your learning project should involve producing or performing something at the end, not just passive consumption.
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PART THREE: OPTIMIZING YOUR APPROACH

How well have you stuck to your initial timetable? If you haven’t, how can you modify it to make it more likely to succeed? You may want to change when you do your project, or change the amount of hours you expect to put in.
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How could you reorganize the project so you’re spending more time DOING the thing you want to make or get good at, and less time on purely preparatory activities?
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What’s something you can use the skill you’re learning towards? Is there a competition, upcoming event or activity where it can be applied? How can you make finishing your project more rewarding?
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